What is ERP System and How It Works?

Today, Enterprise Resource Planning systems are an integral part of the majority of businesses. These companies consider ERP systems as the oxygen of their business. Have you ever wondered what is an ERP and how it can benefit your business like millions of other businesses in the market?

In the dynamic global market, every business has its own area of functioning which determines the goals, objectives of the organization. In the initial phase, it’s comparatively easy to manage business processes with simple excel sheets and file managers. With time your business leverages and the complexity in efficiently delivering the standardized quality can be hampered if your organization lacks a standalone system that can streamline your critical business processes and provide more accurate, faster, and smoother interactions between employees and the overall organization. Here comes ERP to the rescue. The software provides a robust set of tools to help your organization in achieving targets effortlessly.

Before we go further, let’s understand,

What is an ERP System?

To define Enterprise resource planning systems (ERP), the acronym enterprise resource planning is not much of use. Enterprise resource planning software is hardly anything about planning or resource, and it’s more about an enterprise.

ERP Software is a set of business software tools that integrate information from all the departments and functions across a company onto a single system that can serve the unique and varied needs of different departments. It caters to the needs of HR, finance, warehouse, supply, and any other department and process a business has. Though every department in any company has software optimized and fulfills the demands of that particular department. What ERP does is, fill in the gap and provide information that a particular department’s system might not provide. This ERP bridge providing information and integrating processes improves the efficiency and effectiveness of all the operations.

“ERP implementation is a huge change for most organizations. However, when it’s being done and when it has lived in the organization, there’s a huge payback”

                                                                                                               – Richard Aarnink

Enterprise resource planning system has come a long way from an application for manufacturing resource planning (MRP) and computer integrated manufacturing (CIM) to ERP Systems covering all core functions of business, regardless of its industry sector.

Custom ERP Servies
Custom ERP services

Why do you need ERP?

Okay, now you know about ERP but the big-time question ‘Why do you need ERP’ is still unanswered.

As a key business decision-maker, you know about the goals and objectives of your enterprise very well and we are sure the word ‘Growth’ is an integral part of it. When we say growth, it does not come easily to any business. Your sincere efforts pay off with time as the business fetches new clients and the simple work process turns into a complex document-loaded world where confusion in communication can be the real evil for your business. Timely attention to your otherwise miserable project/tasks handling can avoid damage to your business by efficiently managing proper communication, automating workflows, smart data transfer, reporting, performance tracking, and many more. With ERP, you can see a significant reduction in your overhead, operational cost and it simultaneously increases productivity and overall internal and external business.

Components of an ERP Solution

ERP software integrates many business applications and activities which enables the system to cater to most of the processes and departments if not all. We have taken the liberty of listing down the vital functional modules of ERP software. Though it must be clarified that, this is by no means is a comprehensive list and that the reach of ERP within any organization extends far beyond these key areas depending on the type of the structure.

ERP services

Accounting and Finance

  • General Ledger
  • Accounts Payable
  • Accounts Receivable
  • General Journals                                                          
  • Trial Balance and Financial Reporting
  • Bank Reconciliation
  • Cash Management and Forecasting
  • Budgeting

Manufacturing and Distribution

  • Purchasing, Tracking & Sales Shipments of Inventory Items
  • Track by Lot and Serial numbers
  • Track Quality Tests
  • Warehouse Management functions
  • Conversion Tracking
  • Tracking Labor, Overhead, and Other manufacturing costs
  • Provide the total cost of production


  • Order creation
  • Sales order processing
  • Purchase order processing
  • Online sales

Service Management

  • Track and monitor post-sales service to products in the field
  • Warranties
  • Service Contracts
  • Product Lifetime Costing has become standard functionality in current ERP solutions
Custom ERP Servies
Custom ERP services

How does ERP improve business performance?

ERP is automation software. It automates business by performing various tasks more efficiently with information that otherwise would not be had been available. ERP simplifies most of the functions for the users ultimately improving the fundamental process which is order fulfillment wherein a company takes order from a customer, ships it, bills it and provides after-sales service. It more or less covers all the processes of the business. This is the reason, ERP is often referred to as back-office software. It provides a software road map for automating the different steps along the path to fulfilling an order. ERP has become a necessity for the survival of the business. Running reports in real-time, hands-on information from all the departments, numbers with charts and results ready for analysis. 

Ultimately, for a small business ERP could help leverage time, resources, help cut costs and stay the head of the competition. However, for any SME, SMB, and large company, an ERP is as essential as any other software in the company. In an age where all business technology applications should provide some competitive advantage, 76 percent of IT chiefs said operational efficiency was the goal of their organization’s ERP investment, followed by support of global business (12%), growth (5%) and IT cost reduction (4%).

How much time will it take for ERP implementation?

You might come across ERP vendors telling you about three or six months’ average implementation time. Don’t get fooled by it. There is no such thing as short time ERP Implementations. However, the implementation of a particular module or ERP does not take a long time.

We still stand by the point- ‘Implementing modules is not ERP implementation as a whole, it’s more like adding a feature or an expensive accounting system’

However, this is a smarter way. Rather than implementing ERP, you can extend the functionality by adding features that the current ERP lacks. Opensource ERP is becoming the increasing choice of CTOs and CIOs. Implementing modules is going to take a lot of time as well only that the process will be a lot smoother providing a better insight into the system and its works for your business. In the case of ERP, the focus is never on the time it will take for ERP implementation but on understanding the need for ERP for the business and ways it will improve your business. The better you know ERP requirements for your business, the better and smoother the implementation will be.

“If you define requirements well, and you can have a solid set, everything else flows easily from that”     

                                                               -January Paulk  (Panorama’s Senior Manager)

How ERP Works in an Organization?

ERP provides an integrated communication tool to the organization to manage information between internal and external teams, which assists with daily activities list & manage projects with a common database, track the guidelines, and handle day-to-day complexities that come with running an organization.

What is ERP
What is ERP

When will I get payback from ERP and how much will it be?

There is no denying the complexity in defining the investment side of the ROI equation for an ERP implementation. It is true indeed that first-time ERP implementation doesn’t have a perfect track record. Don’t expect to revolutionize your business with ERP. It is a navel-gazing exercise that focuses on optimizing the way things are done internally rather than with customers, suppliers, or partners. It has a pretty good payback if you’re willing to wait for it.  No matter how agonizing the process be at the start, how much it makes the CTO groan, it would bring in results in the long run. A Meta group study of 63 companies found that it took eight months after the new system (31 months total) to see any benefits but the median annual savings from the new ERP system was $1.6 million per year.

Hence, adopting an  ERP system is the ultimate need to systematically run your business not only in present but in the long run too. The macro approach of ERP in business dynamics elevates the game where your productivity and return on investment are higher. 

Hopefully, you’re now more aware of the ins and outs of ERP. We provide complete ERP software for all business categories and business sizes.

We offer a complete range of  ERP implementation & customization. Our team comprises of qualified experts who have extensive experience in ERP customization and implementation of ERP. At Nevpro, we understand your business requirements and provide exclusive tailor-made ERP solutions to help your business unleash its true potential in the global marketplace and grow extensively!

Odoo ERP is the best ERP software for manufacturing and therefore the best ERP solutions for small business. We offer customization and implementation of ERP system. Nevpro business solutions is one of the top ERP Development companies worldwide. Nevpro is the best ERP software company in India. If you want to hire a dedicated Developer visit here.

If you have any queries or looking for ERP implementation, please feel free to contact us

This Post Has 71 Comments

  1. Rahul Bhatia

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  6. Ahmed

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  11. Sophia

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  12. This content makes it so clear what an ERP is. Thanks ! I think I will approach you in some days to discuss on implementing an ERP system. Cheers

  13. More detailed information and guidance regarding ERP were found here. Maybe this article may motivate businesses to switch to ERP systems. Thanks for sharing in-depth information about ERP systems in your article.

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  20. Well, I would like to add on about the users of ERP. They are commonly used by companies working within the supply chain to help keep track of all the moving parts of manufacturing and distribution. However, ERP can be utilized by a number of different industries, including those in healthcare, nonprofit groups, construction and hospitality.

  21. For the smooth running of an industry ERP software is required currently end number of software’s are available in the market. But, all ERP software will not meet all the requirement of an organization. So while selecting an ERP System, you need to select the most suitable one considering your needs and processes.

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  30. The business benefits of ERP are systems reduce marketing expenses, inventory maintenance, production cost, and so on. Besides, they grant instant data access and make a lot of process time-efficient.

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  32. Great Article, Clearly written the complete details about what is ERP till its implementation and when and what it will payback. Thank you for such valuable information. Very useful content.

  33. eTCS

    Excellent blog! well explained what is ERP system and how it works.

  34. Thank you for this extensive guide regarding the entire ERP software. I’ve been seeing a lot of ads about ERP consultants around town and I wanted to know what it does. The idea of using automation software that can streamline most of the back-office processes of a business is great! My uncle owns a startup and I bet that using something like this can help him be more productive. I should share this with him so he’s aware of what ERP does.

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  36. sonal

    Thanks for sharing such nice information. This will surely be helpful to me

  37. Thanks for sharing the useful information on erp software which will be useful for the small and medium business

  38. Wow, thank you for informing me that ERP has financial benefits that will be seen in around 8 months after implementation. About a week ago, I was talking to my brother and he mentioned that he is thinking of starting up a small marketing firm. I wonder if he and his to-be employees would benefit from an ERP system. I will have to look into services that could help him implement one!

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  39. vishal

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  44. Excellent blog! well explained what is ERP system and how it works. Please keep sharing, I look forward to reading more.

  45. Hey,
    ERP also Increase effective communication between departments. Allow employees to access information they need from anywhere.

  46. The implementation of ERP software can help small businesses manage these processes and streamline operations. Businesses also use ERP software to reduce inventory and overhead costs. Additionally, ERP software is useful for businesses that wish to standardize their human resources data. Integration of data across the enterprise ensures that you have greater visibility in all areas of your business, from daily operations to a strategic decision level. Insight into production, inventory and data makes it easy to identify opportunities for cost savings and improvements.

  47. Industry This type can be tailored to suit the needs of Industry such Retail, Automotive. Web-Based: This type, also referred to as cloud-based, is hosted by a vendor or open source business remote access from anywhere or any device. Small Business: This type is particularly attractive to smaller businesses to help with order management and human resources management.

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