Requirement Gathering for ERP Implementation
If you are finally thinking to gift your business smooth and user-friendly ERP assistance, Congratulations! You have just entered the right path to fuel your organization’s work processes. Well, being a newbie in the world of ERP, you need to take certain elements into consideration before actually implementing it in your company.
ERP Requirement Gathering is undoubtedly the foundation of the whole implementation process. In fact, it determines the success or failure of the growth of a company by excellent data and performance analysis. You will see, efforts that need to be put in the making of customized ERP module are high, but in the end, you’ll realise that the game is worth the candle!
Implementation is a very crucial phase as it determines an important of aspect of the growth of a company – Data Analysis and Performance. You can not merely leap out the requirement procedure and jump in the implementation process. ERP is the most complex and perplex software system that ironically eases the whole process of your organisation. You would not want an incorrectly interpreted information to waste the money invested and months of hard work put in. Once the requirements have been assembled and prioritized, the project team is all set to send a request for information (RFI).Now that we know the importance of ERP Requirement Gathering, let’s get to the fundamental question- “How”
How to gather requirements for implementing ERP software gathering?
You have to specify the problems and the solutions you would want to be implemented. You must know what exactly you need. Consultants solely rely on the information provided by you and recommend add-ons and changes, which could give even better insight than you have analyzed. The process may take months to get it all done as you would see the result and improvise on it.
To put it better, here are a few steps which would ease your process of information and data collection.
Devise a strategic plan
The first step is to devise a strategic objective, taking in inputs from every functional group of your organization. It would include your set of targets and the problems faced by every department. You would have to consider the role of the ERP solution in resolving those problems. By this, making a list of issues and the possibility of ERP Solution solving the problem.
Consider external requirements
ERP Software Solution indeed takes care of every aspect of the company including the problems that customers face. You should do an introspection of the company. Cover the factors and complications of ERP as well.
Recommendations from all the functions
Consult experts to undermine the problems of every department. You would not want any unit to be undervalued or ignored while gathering requirements. At the same time, you would not want a particular process to dominate the requirements. Every section has its problems and value. Besides, there might be better solutions which would fasten the pace of functioning of every department.
Keeping all these factors in mind, make sure that all the functions run efficiently and contribute to the success of the ERP and growth of the company.
Prioritise your requirements
ERP software solution requirement process must include review sessions with people involved.
Requirements should be categorised into three groups:
- Must have
- Nice to have
It would help segregate the implementation.
- In the initial phase, the necessary elements are dealt with first. Include the backbone systems that each of your company departments requires for their operations.
- In the second phase, the add-ons could be introduced to optimise the process. These are the features which add value to data collected and consolidate the information received into add-on benefits.
- Finally, the last phase would include the nice-to-have features to ease the work and improve the productivity and efficiency of processes.
The time and money at stake and the consequences associated leaves no place for mistakes and errors.
The whole process sounds simple, Doesn’t it? However, according to panorama, most of the companies fail to gather ERP software efficiently and on time which is a significant cause for ERP Implementation failure at the date. You should take some time, perform extensive research, monitor the requirement, company performance, and then only get our feet’s in the processes. It is only foolish to jump in straight into implementation without thorough research. Get the required elements right, the remaining steps in the process will fall into place as you continue the journey.
Hopefully, you’re now more aware of the ERP requirement gathering. We provide complete ERP software for all business categories and business sizes.
If you have any query or looking for ERP implementation, please feel free to contact us